diff --git a/llvm/docs/GettingInvolved.rst b/llvm/docs/GettingInvolved.rst --- a/llvm/docs/GettingInvolved.rst +++ b/llvm/docs/GettingInvolved.rst @@ -147,6 +147,8 @@ If you'd like to organize a new sync-up, please add the info in the table below. Please also create a calendar event for it and invite calendar@llvm.org to the event, so that it'll show up on the :ref:`llvm-community-calendar`. +Please see :ref:`llvm-community-calendar-host-guidance` for more guidance on +what to add to your calendar invite. .. list-table:: LLVM regular sync-up calls :widths: 25 25 25 25 @@ -313,6 +315,8 @@ information to the list above. Please create a calendar event for it and invite calendar@llvm.org to the event so that it'll show up on the :ref:`llvm-community-calendar`. + Please see :ref:`llvm-community-calendar-host-guidance` for more guidance on + what to add to your calendar invite. * When starting an office hours session, consider typing something like "*Hi, I'm available for chats in the next half hour at* video chat URL. *I'm looking forward to having conversations on the video chat or here.*" on the @@ -424,3 +428,39 @@ .. raw:: html + +.. _llvm-community-calendar-host-guidance: + +Guidance on what to put into LLVM community calendar invites +^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ + +Please put the following pieces of information in your calendar invite: + +* Write a single paragraph describing what the event is about. Include things + such as who the event is for and what sort of topics are discussed. +* State explicitly that the :doc:`CodeOfConduct` applies to this event. +* Make it clear who: + + * the organizer is. + + * the person to contact is in case of any code-of-conduct issues. Typically, + this would be the organizer. + +* If you have meeting minutes for your event, add a pointer to where those live. + A good place for meeting minutes could be as a post on LLVM Discourse. + +An example invite looks as follows + +.. code-block:: none + + This event is a meetup for all developers of LLDB. Meeting agendas are posted + on discourse before the event. + + Attendees are required to adhere to the LLVM Code of Conduct + (https://llvm.org/docs/CodeOfConduct.html). For any Code of Conduct reports, + please contact the organizers, and also email conduct@llvm.org. + + Agenda/Meeting Minutes: Link to minutes + + Organizer(s): First Surname (name@email.com) +